What is a Business Letter?
A business letter is a formal document used in professional communication between individuals or organizations. It typically follows a specific format and structure, including the sender's address, date, recipient's address, salutation, body, closing, and signature. Business letters are used for a variety of purposes, such as making inquiries, requesting information, submitting proposals, and conveying important messages. They are often written in a professional tone and should be concise, clear, and free of errors.
How to Write a Business Letter?
Writing a business letter involves following a specific format and structure. Here are the basic steps to write a business letter:
1. Start with your contact information: Include name, job title, company name, and address at the top of the letter.
2. Add the date: Include the date on the right-hand side below your contact information.
3. Include recipient's contact information: Add the recipient's name, job title, company name, and address below the date.
4. Write a formalutation: Address the recipient by name (if known) with a formal salutation such as "Dear Mr./Ms. [Last Name],"
5. Write the body of the letter: Clearly state the purpose of the in the letter first paragraph. Provide details, explanations, or requests in the following paragraphs. Keep the tone professional and concise.
6. Close the letter: End the letter with a formal such as closing "Sincerely" or "Best regards," followed by your signature and printed name.
7. Proofread and edit: Review the letter for any errors in grammar, spelling content is clear and, or punctuation. Make sure the professional.
8. Format the letter: Use a standard font (such as Times New Roman or Arial) and size (12 pt). Keep margins at 1 inch all sides on.
9. Print and send the letter: Print the letter onhead company letter if available, sign it, and send it through the appropriate channels (mail, email, etc.).
By following these steps, you can create a well-structured and professional business letter for various purposes.
Free Business Letter Templates and Samples:
The list below provides 120 free busniess letter templates and samples for you to create your own letters and documents. You can also download our professional business letter making software to get over 3100+ ready-to-use free business letters and premium letters.
Agreement >> Confidentiality >> Confidential Information Agreement
Agreement >> Consignment >> Consignment Agreement
Agreement >> Contract >> Cancel Contract for sales
Agreement >> Debt >> Agreement to Compromise Debt
Agreement >> Development >> Contract for Home Maintenance or Extensive Repairs
Agreement >> Employment >> Employee Invention Agreement
Agreement >> Equipment >> Contract For Processing With Supplied Materials
Agreement >> Guarantee >> Guarantee
Agreement >> Infringement >> Adjoining Landowners' Encroachment
Agreement >> Modified Terms >> A letter based on the modification agreement
Agreement >> Non Disclosure >> Non-Disclosure Agreement 1
Agreement >> Pest Control >> Pest Control Service Agreement
Agreement >> Realty >> Agreement for Acquisition of Purchase Option
Agreement >> Recycle >> Recycle Classified
Agreement >> Release >> Photo and Recording Release
Agreement >> Security >> Security Agreement
Agreement >> Trademark >> Assignment of trademark
Apology >> Account >> Apology and explanation for a mistake on a account
Apology >> Jobs >> Sorry I don't want the job right now
Authorization >> Family >> A post nuptial agreement letter
Authorization >> Health and Medical >> Declaration as to medical or surgical treatment
Authorization >> Patent >> An authorized distribution of MS software
Authorization >> Profession >> Contract for sales and purchases
Authorization >> Taxes >> Vendor Tax Information
Authorization >> Warranty >> An indemnification agreement
Authorization >> Will & Trusts >> A letter of a joint and mutual will
Business Proposal >> Aid >> May I help you with your data processing needs
Business Proposal >> Business >> A letter introducing a customer to their company
Business Proposal >> Catalog >> Offer to buy the computer magazine list
Business Proposal >> Employment >> I hope you accept the job I'm offering you
Business Proposal >> Financial >> I'll help you with you're taxes (tax consultant)
Business Proposal >> Insurance >> Insurance Binder
Business Proposal >> Mailing >> PD Software mailing list
Business Proposal >> Products >> Letter of Encouragement to Sales Staff
Business Proposal >> Socializing >> Let's meet and discuss public relations
Business Relationship >> Business >> Acknowledgement of Unsolicited Idea
Business Relationship >> Discount >> Customer Incentive Program Announcement
Business Relationship >> Names >> Sorry, you may not use our name for your campaign
Complain Letters >> Cancel >> Cancel due to the bad service of the salesperson
Employee >> Employee >> Affirmative Action Commitment - Letter to Employees
Employee >> Employment >> Application for Employment (Type A)
Employee >> Retirements >> Negotiating Strategies to Maximize Severance Pay and Retirement Benefits
Legal Agreement >> Account >> A bank loan agreement letter
Legal Agreement >> Adoptions >> Adoption Agreement - Adult (Type 1)
Legal Agreement >> Confidentiality >> Confidentiality agreement between two firms
Legal Agreement >> Copyright >> A letter explaining the illustration agreement
Legal Agreement >> Financial >> A letter about a collection agreement
Legal Agreement >> Franchises >> Additional Franchise Symbols to Be Used
Legal Agreement >> Litigation >> Example of Lawyer's Business Litigation Retainer Agreement
Legal Agreement >> Marriage >> Agreement for Remarriage
Legal Agreement >> Medical >> Artificial Insemination Between Husband, Wife and Donor Identity Of Donor Known
Legal Agreement >> Mutual release >> Mutual Release
Legal Agreement >> Promissory Note >> A letter dealing with a promissory note
Legal Agreement >> Reciprocal Trade >> Reciprocal trade agreement contract
Legal Agreement >> Release >> A letter relative to a photo release
Legal Agreement >> Service >> A catering service agreement
Legal Agreement >> Settlement >> A letter about a pre-divorce agreement
Legal Agreement >> Software license >> A software maintenance agreement
Legal Agreement >> Understanding >> A letter based on a contingent fee retainer
Legal Agreement >> Wills >> A personal information of [person]
Legal Business >> Appreciation >> Thank you for letting us serve you in our company
Legal Business >> Articles >> A letter on the articles of incorporation
Legal Business >> Contracts >> Automobile short form of contract of sale
Legal Business >> Credit Card >> A Cardholder's Inquiry about a billing error
Legal Business >> Employee >> A employment contract letter
Legal Business >> Employment >> A letter based on a employment agreement
Legal Business >> Firms >> A letter based on a corporate resolution
Legal Business >> Fiscal >> A promissory note based on simple interest
Legal Business >> Overdue >> A letter about a collection demand letter
Legal Business >> Sales >> A letter about the bill of sale
Legal Business >> Shareholder >> Come join us for the annual stock holders meeting
Legal Business >> Transaction >> A letter based on the issues of a general release
Legal Business >> Wage >> Memorandum, employee automobile expense allowance
Payments >> Checks >> Check returned due to insufficient funds
Payments >> Credit >> Business credit application 1
Payments >> Payment >> Amortization Schedule-Fixed Payments
Payments >> Return >> Notice Authorizing the Return of Goods
Professional Legal Letters >> Affidavit >> A letter concerning about an affidavit
Professional Legal Letters >> Apology >> A letter agreeing to provide services
Professional Legal Letters >> Bids >> Bid for the purchase of real property
Professional Legal Letters >> Financial >> A letter about a release of a lien
Professional Legal Letters >> Information >> Letter discussing the board of directors meeting
Professional Letters >> Application >> Application for Trademark Registration (Individual)
Professional Letters >> Claim >> Notice of Sale - Disposition of Proceeds
Professional Letters >> Congratulation >> Complementing on one's great design studio
Professional Letters >> Credit >> Authorization to Release Credit Information
Professional Letters >> Evaluation >> Call me about my resume
Professional Letters >> Goodwill >> Best wishes to you and your family (Christmas)
Professional Letters >> Inquiry >> Enclosed catalog has information about product
Professional Letters >> Insurance >> Insurance Claim Notice
Professional Letters >> Membership >> Please join our organization, we have many allies
Professional Letters >> Order >> (Apology) Not established foreign distribution
Professional Letters >> Problem >> Complaint about no document for product
Professional Letters >> Publish >> I'm here to get your company more publicity
Professional Letters >> Purchase >> Buy my new letter book
Professional Letters >> Response >> Asking customer on how they like their products
Professional Letters >> Status >> A Brief Explanation of Accounting
Promotion >> Business >> A club for traveling business people
Promotion >> Improvements >> Promotional Letter, Public Relations
Promotion >> Product >> Introducing the new furniture store
Requests >> Credit >> Credit check on an applicant
Requests >> Employment >> I would like to apply for a teaching certificate
Requests >> Products >> Due to the forecast, your item will arrive earlier
Resume >> Administrative >> Response to a job offering as a administrative
Resume >> Art Director >> Sending a resume for a opening as a art director
Resume >> Computer (Management) >> Applying a resume for a job in computer sales
Resume >> Computer (Technical) >> A resume for computer technology applications
Resume >> Customer Service >> Request to a opening job that deals with customers
Resume >> General >> A original resume from [person] to [firm] 1
Resume >> Laborer >> Sending a resume for a job as a general laborer
Resume >> Secretary >> Request for a job as a secretary
Resume >> Technician Department >> Sending a resume for a job at the technician firm
Sales Letters >> Catalog Sales >> Catalog for consumers to skim through
Sales Letters >> Guarantee >> Guarantee of advice and instructions
Sales Letters >> Low Price >> Accumulation of discounts for customers
Sales Letters >> Public Offer >> Advertising deals for appliances
Thank >> Account >> Thanks for picking our bank to handle your account
Thank >> Jobs >> Thanks for asking about the job